Office Administrator
Rancho Cordova,
United States
Rancho Cordova,
United States
At Oasis Pool Tile Cleaning, we’re a hands-on small business that’s growing fast. We’re looking for a dependable Office Administrator who can keep the office organized, support day-to-day operations, and make sure communication with our customers runs smoothly. This isn’t just paperwork — you’ll be a key part of the team that keeps jobs on track and customers happy.
Responsibilities
- Answer phones and provide friendly, professional communication with clients
- Manage daily and weekly scheduling of jobs and team calendars
- Create and send estimates, follow up on proposals (training provided)
- Organize invoices, receipts, and digital/physical records
- Monitor email inbox and handle timely responses
- Maintain and update internal checklists and SOPs
- Assist with customer outreach and follow-ups for additional services
Must Have
- Reliable transportation to our Rancho Cordova office
- Consistent availability (30–32 hrs/week) with a stable routine
- Comfortable on the phone, clear and professional communicator
- Strong organization and attention to detail
- Basic tech skills (Google Workspace, email, calendars)
- Self-motivated and able to stay on task without micromanagement
Nice to have
- Experience with QuickBooks or other bookkeeping tools
- Prior office administration or scheduling experience
- Familiarity with CRM or job-management systems (ServiceM8, Odoo, etc.)
- Comfort with spreadsheets and light reporting (Excel/Google Sheets)
- Interest in helping refine systems and improve efficiency
- Strong math skills
- Technically skilled
What's great in the job?
- Be part of a growing small business where your work has a direct impact
- Flexible schedule options (4 long days or 5 shorter ones)
- Small, supportive team environment
- Learn industry-specific skills (quoting, client follow-up, scheduling systems)
- Clear path to more responsibility as the business expands
Our Product
What We Offer
We believe in building a workplace that values reliability, growth, and balance. Along with fair pay, we offer flexibility and the chance to shape the systems of a business that’s scaling up.
Competitive Pay
Reliable compensation with future growth opportunities
Schedule Options
Multiple ways to build your workweek
Training Provided
Learn our systems and grow your skills
Small Team Impact
Your ideas and contributions truly matter